STRUCTURE OF THE ASSOCIATION
The structure of the Association is composed of :
2. GENERAL ASSEMBLY
3. EXECUTIVE COMMITTEE
4. OTHER COMMITTEES
a) All the Associationí»s powers
shall rest with the Council.
b) The functions exclusive to the Council are
definition of policies and programme of the Association;
ii. discontinuation of any members,
appeals on membership applications, and disputes between any
members of the Executive;
iii. election and termination of office
of the Executive Committee
iv. establishment of internal rules
and level of membership subscriptions;
v. modification of the Associationí»s
constitution and its dissolution.
c) The Council
shall be composed of the following members:
the Country/Region Representatives;
ii. the Executive Committee Members
d) The Country/Region
Representatives of the Association shall be by countries/regions
in Asia. For this purpose a "country/region" shall be
a territory wherein scientific matters are organized independently.
Admission of a country/region to membership of the Association
shall not constitute recognition of its political but only of
its scientific status. In cases of doubt the advice of ICSU (International
Council for Science) shall be sought. Each Country/Region Representative
has the same rights and the same duties except as hereinafter
provided. Where a country/regioní»s GIS Association is a Full Member
of the Association, it shall represent that country/region. If
there is no GIS Association which is a Full Member of the Association,
all Full Members of that country/region shall elect one Country/Region
Representative amongst themselves. The Secretary-General shall
be responsible for the general oversight of this process..
e) The term of the Council shall normally be
f) Any member of the Council may resign by written
notification to the Secretary-General.
g) When a position becomes vacant, arrangements
can be made to fill the post for the remainder of term.
h) The Council shall meet at least once biennially
and chaired by the President.
i) Special meeting of the Council shall be called
on the request of at least five of its members.
j) The quorum of the Council shall be one third
of the Council Members or a minimum of five (the lesser of the
two), including at least three members of the Executive Committee.
k) Resolutions shall be carried on a simple majority,
except in those special cases stipulated in this constitution.
Where voting is evenly split, the President shall have the casting
l) The Councilí»s resolutions shall be recorded
and signed by the President and be available from the Secretary-General
for inspection by Full Members.
a) The General Assembly shall
be the Associationí»s formal means of consultation.
b) The General Assembly shall consider the activities,
policy and administration of the Association on the basis of the
reports presented by the Council.
c) The General Assembly shall be open to all
d) The General Assembly shall meet at least once
biennially and shall be chaired by the President.
e) The quorum of the General Assembly shall be
one?third of Full Members or a minimum of five (the lesser of
the two), including at least three members of the Executive Committee.
a) The Executive Committee shall consist of the
following members :
i. President, Vice-President,
ii. Past President in the preceding
iii. Three to Five Committee Members.
b) Members of the Executive
Committee shall be nominated and elected by the Council.
c) The term of office of the Executive Committee
shall normally be two years.
d) Unless otherwise provided herein, vacancies
on the Executive Committee shall be filled by a person appointed
by the President with the consent of other officers for the remainder
of the term of office.
e) Should the President be prevented from carrying
out his/her duties for whatever reason, he/she shall be replaced
by the Vice-President or the Secretary-General.
f) By a two thirds majority, the Council may
remove any member of the Executive Committee from office.
g) Duties and powers of the Executive
i. The Executive
Committee is empowered to transact all routine business of the
ii. The majority of the Executive
Committee shall form the quorum.
iii. The Executive Committee shall
meet at the call of the President or the majority of its members:
notice of the meeting, date, time, and place shall be in writing,
at least six weeks prior to the meeting, to each member of the
iv. Appoints Committees and receives
h). Duties of the President,
Vice-President and Secretary-General :
(1) Chairs the Council,
General Assembly and the Executive Committee.
(2) Interprets policy established by the
Council or the Executive Committee.
(3) Coordinates activities of the members
of the Executive Committee and committees.
(4) Prepares annual budgets for approval
of the Council.
(5) May appoint advisors and honorary members
in concurrence with the Executive Committee.
(1) Arranges programs of
meetings other than those for transaction of business.
(2) Undertakes special tasks assigned by
the Executive Committee.
(3) Acts for the President in his absence
(4) Assumes the Office of President in the
event the incumbent resigns or is otherwise unable to complete
(1) Keeps records of membership
including names and titles of responsible heads of schools
and of those authorized to vote in the Association's meetings.
(2) Conducts correspondence of the Association.
(3) Keeps and distributes minutes of the
Association and Executive Committee meetings.
(4) Maintains the homepage of the Association.
(5) Collects fees, keeps financial account,
(6) Approves expenditures, makes disbursements.
The Council and the Executive
Committee may appoint any other committees with specific functions.
Committees of the Association may include the following:
a) Membership: to interpret conditions for membership
in the Association, to recommend needed changes in membership
criteria, to receive applications for membership and submit them
to the Executive Committee with recommendations.
b) Publication: to issue Newsletters and Journals
of the Association when appropriate; to publish a report on specific
issues of the Association's concern.
c) Such other committees as the Council or the
Executive Committee may appoint.
Activities and budget executed by such committees
as appointed by the Executive Committee shall be authorized at the
upcoming Council meeting.